We always strongly advise against using generic cloud storages for your corporate documents. However, it’s completely another story with Box. This provider used to be one of those file-sharing platforms. But as it got more experience, it converted to the virtual data room. As a result, today, Box is one of the most trusted and reliable vendors.
Read about the pros and cons in a Box virtual data room review
The unusual journey of this provider explains why with Box file sharing is so effortless and convenient. Obviously, the vendor has a vast experience in making this process streamlined, smooth, and fast. Therefore, users can enjoy the swiftness of their data rooms and the overall reliability of the service. Box data room is protected with the 256-bit encryption and never fails its customers.
Since Box knows how important it is to allow users to work with different files, the virtual data room supports all existing formats. Also, the software indexes all the documents and folders automatically taking this mundane task off the user’s shoulders. If your corporate files are already organized nicely, you can just drag and drop everything into Box virtual data room, and the platform will preserve the hierarchy.
This provider fits the most medium and small companies because it doesn’t have specific features that can ensure smooth multi-sided deals. Although it allows holding almost every business process. It is even suitable for biotech licensing and clinical studies – not all providers support these activities.
The document version control simplifies such cumbersome procedures by providing participants with all the versions of an edited file. It can be a huge deal breaker sometimes. And the advanced search will help to find needed documents in no time. You can search by the name of the file or by its content – both ways work perfectly.
Box totally wins when it comes to accessibility. Users have apps for mobile devices – both for iOS and Android. It allows them to enter the data room at any moment from anywhere. Also, the service doesn’t require the installation or any plugins. You can just use your browser to access the workspace. And if you need to connect any applications you’re using to your Box virtual data room – just use APIs. This provider supports over 1400 different business tools.
Another advantage Box has is that it is completely customizable. You can wrap your data room in your corporate colors, make invitation letters and login screen look unique. While it might seem like nothing special, such customization allows users to create a consistent experience for third-parties during deals. Standard features like Q&A section, optical recognition, and different levels of access are also present.
Moreover, Box allows log events and store the records in your virtual data room so that you can access them later and review if needed. It is one of the most flexible and convenient providers that allow users to do almost everything they want. With Box, you can pretty much create your own software that will suit you perfectly.